Document Digitalization

DOCUMENT DIGITALIZATION

We do it or we train you!
We capture and index images of individual documents and books, both old and recent, from small size (Post-it) to large format (plans and newspapers).
We have mass capture scanners, and optical cold light scanners that do not touch documents. Digitize your documents so you can consult them whenever and wherever you want, 100% digitally.
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“Digitization is a process in which information is captured through technological processes, in order to preserve documents over time.”
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The digitization of documents is one of the most important processes within the development of document management. The transformation of the formats concerning all of the physical documents that are handled within the company is carried out.
That is, after due review, the physical documents are selected and transferred to a digital format.
Carrying out this process helps the company to maintain important files in the best conditions over time. Similarly, digitization helps to manage more efficiently, since it reduces search, classification and access times.
WHAT IS THE DIGITIZATION PROCESS LIKE?
The process is characterized by being systematic and detailed. It seeks to a great extent to classify and manage physical files, so that their correct digitization leads the company to continuous process improvement.
It should be kept in mind that each company has its own particularity when handling documents, so before making any decision that involves the classification of files, a thorough review of the context of the company is carried out. Thus:
– The level of documentary production is evaluated.
– Documents are reviewed and categorized by type, date and relevance.
– Information is managed, based on the needs and requirements of the company.
Once the main features are established, the digitization process is carried out.
Therefore, the process we carry out at Frost is totally effective,
and may vary depending on the company and its requirements.
THE FIRST STEPS OF THE DIGITIZATION PROCESS
THE PURPOSE OF THE DIGITIZATION OF DOCUMENTS
The central objective of the development of this process is the transfer of information between formats. Said transfer becomes a support for the original document. In addition, important documents are preserved. In this way, the consequences that the manipulation and deterioration of the original documents can generate are avoided, encouraging order and documentary control in the company.
It is important to implement the digitization of documents in any organization, since everything at some point in time comes to handle and store large numbers of documents. This can consume a lot of space and time, which in turn can limit the organization’s ability to properly handle documents. In this way, the document digitization process allows the optimization and automation of the different tasks of the company, increasing efficiency.
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Frost can accompany you in the document ordering and digitization process
to support your processes and increase the productivity of your institution.
BENEFITS OF THE DIGITIZATION OF DOCUMENTS
Efficiency: Doing more things in less time is the dream of every company. By means of archival categorization, a considerable reduction is achieved in the time allocated to the organization and access of archives.
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Security: When you have control of the documents, you can more reliably administer and manage all the files. Order is synonymous with security, and security translates into good quality ratings. Everything is interconnected and leads to excellence in processes.
Order: The document management and document digitization process allows users to have control of their files, know where they are and how to easily access them. This establishes a classification matrix order that allows to develop archival operations of higher quality.
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